Assistant Director, Development and Presidential Events-(OFFICE OF DEVELOPMENT)
Position Summary:
Plans and executes university events with a focus on events for the Office of Development and/or the Office of the President. The Assistant Director effectively manages events that enhance the visibility of the university and promotes a positive institutional image among a variety of constituents, including donors, students, faculty and staff, patients, alumni and the general public.
Position Key Accountabilities:
- Plans, coordinates and leads the logistics for events related to the Office of Development and/or the Office of the President.
- Coordinates and collaborates with internal primary event contacts including Major Gift Officers and support teams to facilitate the logistics for events including preparing planning timeline, reviewing copywriting and marketing materials, determining appropriate audiences for the invitation list, drafting event briefings for university leadership, etc.
- Manages event budgets, monitors budget allocations throughout the event planning process and reports on final budget results.
- Effectively manages positive relationships with internal and external partners including key volunteer community members, institutional leadership and faculty, vendors and colleagues across the institution.
- Provides event-planning insights to colleagues within, and outside, the Office of Development, including sharing best practices; Researches and stays up-to-date on trends in the field of philanthropy and special events.
- Proactively research and explore options for services and venues to ensure the university is utilizing the best possible options for events.
- Prepares and processes contracts and event orders and ensures quality product and service delivery and customer satisfaction.
- Continually expands knowledge and expertise in event management and planning software licensed for the department.
- Ensures that plans and protocols are followed to meet compliance with all federal, state laws and UTHealth policies, rules and regulations.
- Performs other duties as assigned.
Certification/Skills:
Excellent customer service skills.
Self-motivated work style.
Excellent interpersonal and written communication skills.
Experience with Cvent software a plus.
Minimum Education:
Bachelor’s degree or experience at a comparable level may be considered in lieu of the education requirement.
Minimum Experience:
Four (4) years related experience in event management and planning or related work experience at a level comparable to the needs of the position.
Physical Requirements:
Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects.
Security Sensitive:
This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code § 51.215
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University of Texas Health Science Center at Houston (UTHealth)
Established in 1972 by The University Board of Regents, The University of Texas Health Science Center at Houston (UTHealth) is Houston’s Health University and Texas’ resource for health care education, innovation, scientific discovery and excellence in patient care. The most comprehensive academic health center in the UT System and the U.S. Gulf Coast region, UTHealth is home to schools of biomedical informatics, biomedical schiences, dentistry, nursing and public health and the John P. and Kathrine G. McGovern Medical School. UTHealth includes The University of Texas Harris County Psychiatric Center and a growing network of clinics throughout the region. The university’s primary teaching hospitals include Memorial Hermann – Texas Medical Center, Children’s Memorial Herman Hospital and Harris Health Lyndon b. Johnson Hospital.
UTHealth Benefits
UTHealth offers a comprehensive and competitive benefits package. For more information on our benefits programs please refer to the UTHealth Office of Benefits Website.
Equal Employment Opportunity Statement
UTHealth is committed to providing equal opportunity in all employment-related activities without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, genetic information, gender identity or expression, veteran status or any other basis prohibited by law or university policy. Reasonable accommodation, based on disability or religious observances, will be considered in accordance with applicable law and UTHealth policy. The University maintains affirmative action programs with respect to women, minorities, individuals with disabilities, and eligible veterans in accordance with applicable law.
